**The following article summarizes the Key Takeaways from a recent live coaching session!
If you’re feeling overwhelmed, struggling with time management, or looking for ways to boost your productivity without burnout, you’re not alone. During our recent coaching session, we had an incredible deep dive into focus, efficiency, and accountability—led by the brilliant Kali.
This wasn’t just another productivity talk. It was packed with practical strategies and mindset shifts that can completely transform how you manage your time, energy, and tasks. Here are the biggest takeaways, insights, and actionable steps to help you accelerate your growth and success.
1. The Power of Community: Prioritizing Connection
Before diving into the main workshop, we discussed an important principle of success: connecting with like-minded individuals.
It’s easy to think that coaching calls and programs are just about consuming information. But in reality, your network is your net worth—and the more you engage, the more value you’ll receive.
Actionable Takeaway:
👉 Make it a goal this month to have 1:1 conversations with at least three people in your community. The relationships you build will fuel your growth.
2. The Truth About Time Management: Buying Back Your Time
Kali introduced a groundbreaking way to think about time:
Time isn’t something you manage. It’s something you buy back through presence.
Instead of constantly feeling like you’re running out of time, reframe your mindset:
- Your default state is distraction and chaos.
- The goal isn’t just to fit more into your day—it’s to be fully present in what you do.
How Do You “Buy Back” Time?
By intentionally doing things that create focus and energy:
✅ Meditation or breathwork – even just 5 minutes.
✅ Going outside – nature resets your mind.
✅ Physical movement – a walk, a workout, or simply stretching.
✅ Taking a shower – it’s a simple but powerful reset.
The Result?
Instead of rushing through your day in a scattered, reactive state, these actions allow you to work faster, more efficiently, and with more creativity.
Challenge:
Try a 5-minute focus reset today and see how it shifts your energy.
3. The Future Me Concept: The Game-Changer for Productivity
One of the most powerful takeaways was the “Future Me” concept. Instead of forcing yourself to do things you don’t want to do, connect with how your future self will feel if you do it now.
Example:
Kali shared a simple but profound story about dishes. She hated doing them. But instead of forcing herself, she reframed it:
- “How will future me feel when I wake up to a clean kitchen?”
- “What kind of experience do I want to have tomorrow morning?”
This tiny mindset shift changed her entire relationship with that task.
How to Apply It to Your Business & Life
Whenever you’re procrastinating or dreading a task, ask yourself:
👉 How will future me feel if I do this now?
👉 What kind of experience do I want to have tomorrow or next week?
By framing it as a gift to your future self, you’ll remove resistance and take action more effortlessly.
4. Brain Dumps: The Most Effective Way to Organize Your Mind
If you feel like your to-do list is running your life, you need a brain dump system.
Kali shared her simple but powerful method using a Google Sheet to capture everything in one place:
🔹 Dump all tasks, ideas, and to-dos into a single list.
🔹 Use a simple priority system:
- 🟡 Priority 1: Must do today.
- 🟠 Priority 2: Next in line.
- ✅ Mark as DONE to create momentum.
🔹 Bonus Tip: Move completed tasks to a “DONE” tab—it’s satisfying and reinforces progress.
Why This Works:
📌 It removes mental clutter by getting everything out of your head.
📌 It creates clarity on what actually matters.
📌 It gamifies productivity with visual rewards.
Try This:
Open a Google Doc or Notes app right now and brain dump everything on your mind. Just getting it out will immediately give you relief.
5. The Template Hack: Reduce Decision Fatigue & Save Time
If you’re struggling to start tasks (like writing, emails, or content creation), create a template to reduce friction.
Here’s an example of how Kali structures her writing template:
✅ Start with a story – don’t overthink it, just get the words flowing.
✅ Cut the first paragraph – this forces you to jump right into the action.
✅ Follow a simple structure:
- Story or hook
- Key lesson or insight
- Call to action
Instead of staring at a blank screen, a template guides you into action and removes resistance.
How to Use Templates in Your Business:
- Emails: Save common responses as templates.
- Content Creation: Have a structure you always follow.
- Client Processes: Standardize onboarding, proposals, etc.
Creating repeatable systems makes everything easier and faster.
6. Accountability & Motivation: Be Your Own Hype Person
Most people think accountability is about external pressure. But true accountability comes from being your own biggest cheerleader.
How to Do It:
1️⃣ Recall a time someone hyped you up—what did they say?
2️⃣ Imagine what that person would tell you right now.
3️⃣ Hype yourself up the same way!
When you tap into that energy and belief in yourself, you’ll naturally take more action.
📌 Pro Tip: If you struggle with this, find an accountability partner in your community or coaching group to help reinforce your wins.
7. The Ultimate Accountability: Being a Role Model
One of the biggest breakthroughs came when we discussed who we’re doing this for.
If you’re struggling with motivation, ask yourself:
👉 Who am I modeling success for?
👉 How does my behavior impact my family, team, or community?
👉 If I do this, who will benefit?
When you see yourself as a role model for your kids, your team, or your future self, it unlocks a deeper level of motivation.
Final Takeaways & Next Steps
1️⃣ Make connection a priority. Reach out to 3 new people this month.
2️⃣ Buy back your time. Take 5-10 minute resets to work smarter, not harder.
3️⃣ Use the “Future Me” trick to reduce procrastination.
4️⃣ Start a brain dump system to organize your tasks and clear your mind.
5️⃣ Create templates for tasks that slow you down.
6️⃣ Be your own hype person. Remember past wins and build momentum.
7️⃣ Find deeper motivation by realizing who you’re doing this for.
What’s Next?
If you’re ready to level up, integrate these strategies into your daily routine.
✅ What’s one action you’re committing to this week? Let’s keep the momentum going! 🚀🔥
